Staff Every Event.
Track Every Detail.
The all-in-one platform for EMS companies to manage event scheduling, crew assignments, time tracking, billing, and host communications — all from one place.
See It In Action
Built by EMS professionals, for EMS professionals. Every screen is designed for how you actually work.
Event Cards & Scheduling
See all your events at a glance with color-coded status cards, staffing progress, resource schedules, and urgency alerts.
Event Detail & Staffing
Full event overview with resource requirements, shift assignments, crew times, and approval workflows — all on one page.
Day-of Roster Board
Drag-and-drop crew positioning with live break tracking. Your digital whiteboard for field operations.
TimeClock & Payroll
GPS-verified clock in/out with live tracking, manager overrides, time review, and one-click payroll export.
Invoicing & Payments
Auto-generated invoices from contract rates. Lock, email, and collect payments via Stripe — all from the event page.
Billing Flow: From Event to Invoice
See how EventTrack turns event data into professional invoices in three simple steps.
Generate the Bill
Lock billing times and rates, then generate with one click.
Review Line Items
Auto-generated from contract rates with actual on-scene times.
Final Invoice
Professional PDF ready to email, download, or collect payment via Stripe.
Everything You Need to Run Events
From the first event request to the final invoice — EventTrack handles the entire lifecycle.
Event Management
Create events with resource requirements, venue details, and on-scene contacts. Handle overnight events, multi-resource scheduling, and approval workflows.
Smart Staffing
Auto-generate shifts from resource requirements. Assign qualified employees with one click. Track crew times vs on-scene times with configurable offsets.
TimeClock & Payroll
GPS-verified clock in/out. Manager override with audit trail. Automatic overtime calculation and one-click payroll CSV export.
Invoicing & Payments
Auto-generate invoices from contract rates. Email PDF invoices to hosts. Accept credit card payments via Stripe or record ACH transfers.
Host Portal
Hosts submit event requests, track approvals, view crew schedules, download invoices, and pay online — all from their own dashboard.
Reports & Analytics
10 built-in reports: event volume trends, employee utilization, invoice aging, revenue by resource, staffing coverage, overtime tracking, and more.
Day-of Roster Board
Drag-and-drop crew positioning for field operations. Visual group management with live break tracking and timers.
Notifications
Email and SMS notifications with templates, merge variables, and automations. Keep your team and hosts informed at every step.
IDPH Compliance
Illinois EMS providers: manage IDPH documentation directly within each event. Auto-populate forms and export for submission.
Provider Network
Discover and connect with other EMS providers. Send referrals, fulfill external orders, and expand your coverage area through a shared provider marketplace.
How It Works
Get up and running in minutes — no training required.
Sign Up & Configure
Create your account, set up your organization, resource types, and contract rates.
Create Events
Add events with resource requirements. Hosts can also submit requests through their portal.
Staff & Schedule
Sync shifts from requirements and assign qualified employees with one click.
Track & Bill
Track time on-scene, generate invoices, and collect payments — all automated.
Simple, Transparent Pricing
Choose the plan that fits your operation. All plans include every core feature.
Starter
- Event scheduling & management
- Employee management & assignments
- Host portal with event requests
- Invoicing & PDF generation
- Stripe payment collection
- 10 built-in reports
- Email notifications
- Roster board & document management
Professional
- Everything in Starter
- Expanded event capacity
- Ideal for 3–4 events per week
- Priority support
Enterprise
- Everything in Professional
- Unlimited event capacity
- For high-volume operations
- Dedicated support
Optional Add-ons
Ready to Streamline Your Operations?
Join EMS companies that trust EventTrack to manage their medical event staffing from start to finish.